Maximizing Your Commercial Space: 7 Tips for Efficient Layout and Space Planning

Maximizing Your Commercial Space: 7 Tips for Efficient Layout and Space Planning

The layout and style of your retail establishment’s premises have a significant bearing on the ways in which customers engage with your organization. Maximizing the potential of your area has several benefits, including boosting productivity, morale, and revenue. 

Yet, because each company’s requirements are unique, it’s not always safe to just mimic the designs of those that have already worked in the past. For this reason, working with a seasoned commercial general contractor like Emerald Builders is essential as we possess qualified expertise in commercial builds.

Our years of experience have taught us that you and your staff will put in at least 25-30 hours a week in the office. The placement of items within the walls can have a significant impact on the aesthetic appeal of the room, its level of comfort, and productivity.

Constructing more of a pleasant and productive working environment involves more than merely rearranging furniture. Job satisfaction, profitability, and performance have all been shown to be influenced by various aspects of an office environment. 

Stress, departmental animosity, workplace rivalry, nervousness, depression, and even chronic conditions like headaches and blurred eyesight can all result from an unattractive workplace. Nonetheless, an office that uses its space well may encourage more teamwork, create an atmosphere of peace and serenity, provide each worker some personal comforting space, and overall boost productivity.

There’s more to perfect office planning than merely shuffling furniture around. You’ll have to make choices about the furnishings, the illumination, the amount of open space on the floor, and the ornamentation. This is the right place to learn how to create an ideal environment for your business, whether you are starting fresh in a new location or giving your existing space a much-needed renovation. Take advantage of every inch of your business space by following these guidelines for designing an efficient workplace layout.

1. Planning your options beforehand.

Before jumping into any major office renovations or adding extravagant features such as slides or treadmill workstations, it is important to first assess your needs and establish a realistic budget to estimate the costs associated with each of these renovations and enhancements. 

The next step should be to choose decision-makers. You may save funds by doing the interior design work personally (DIY), but that process could require a great deal of patience if you have little to contribute to it. 

However, it is essential to consider the specific needs of your employees and organization. One way to determine this is by conducting a survey or showing them design options and having a discussion about their preferences. This can help you create a more personalized and effective workspace.

2. Throw out any unsupportive furnishings.

Before making any changes to the furniture layout, it is important to consider whether it is worth keeping and not regretting the decision later. Poorly designed or outdated furniture can lead to health issues such as back pain, migraines, and eye strain.

One solution to this problem is to invest in office chairs that prioritize user comfort. Look for chairs with adjustable features such as armrests, swivels, height, width, and depth, as well as cushioned materials and backrests. While it may seem costly at first, investing in new or premium furniture can prevent staff from experiencing unnecessary discomfort and reduce the need for expensive medical treatment.

3. Striving for originality

There is no universally applicable answer; rather, you must take into account the unique characteristics of your office space, the requirements of your staff, and the nature of your business as a whole. But, in any workplace, variation in the layout is essential. Making use of a variety of office layouts inside a single building is a very adaptable solution. 

A well-designed workplace with spaces for engagement, cooperative learning (brainstorming), and even leisure activities may do wonders for morale and productivity. Ultimately, the key is to select the most effective approach for each project, taking into account the specific needs and goals of your organization.

4. Engage your workforce and get their input.

According to research conducted, workers report a better level of overall work performance when their supervisors give them the freedom to pick where they work and how their individual workplaces are organized. Your employees should be given the freedom to express their individuality in the workplace by being given a variety of seating and desk configuration choices, as well as the freedom to customize the furnishings already in their workplaces. 

Research studies have consistently shown that providing employees with more autonomy in choosing their work environment can have a positive impact on their careers. Workers who are given more authority over their work schedules, environments, and approaches tend to be more engaged, creative, and productive on the job.

5. Be mindful of the illumination.

Dim lighting has been linked to lower levels of productivity, illness, sadness, and general unhappiness. In point of fact, according to a research conducted, the vast majority of workers are dissatisfied with the illumination conditions at their respective workplaces. 

Go on a walk throughout your workplace and make a mental note of any dark corners you may find.  Although it would be ideal to have windows in every room, it’s sometimes not achievable, particularly in enclosed environments. Natural-looking fluorescent lighting might be a smart alternative to enliven these settings. Lights with a higher color temperature are better for unwinding, while lights with a cooler temperature are better for getting things done, waking up, and focusing. 

The color and temperature of lighting should be adjusted based on the time of day. In the morning, cooler and brighter lighting is needed to keep workers alert and focused. Later in the day, warmer lighting can help employees relax and wind down.

6. Make a specific area for relaxing.

It is essential for workers to take breaks on a regular basis, and the physical layout of the workplace may play a role in encouraging employees to step away from their desks whenever they feel the urge to do so. Allocating a designated area in the workplace that is free from computers and other office equipment can provide a space for relaxation and unwinding. For some individuals, the mere presence of modern technology can cause nervousness and stress, even if they are not using it.

Today’s employees desire spaces to unwind during work hours. The size of these areas can vary depending on the needs of the workers, but they should allow for relaxation and collaborative expression. Spa-like environments may be created at the workplace using the right color, lighting, aroma, and storage. 

Finding that sweet spot between work and life can alter your outlook forever. To enhance both productivity and relaxation in the workplace, it is important to create an environment that eliminates sources of stress and visual clutter.

7. Expansion Strategy

When designing your workplace layout, it is important to prioritize planning for expansion. As your company grows and hires more employees, you will need to accommodate additional desks and workstations. This means thinking ahead and considering how you can best utilize the available space while still providing a comfortable and functional environment for everyone.

What effects will this influx of people have on the building’s shared areas and amenities? Do we expect a high demand for conference space? Don’t waste time and energy rearranging and redecorating your workplace without considering future expansion needs. Frequently rearranging your workplace can be an effective way to maintain a fresh and productive environment, but it can also be costly and labor-intensive if done too often.

Ergonomics should be given careful consideration since it affects both the efficiency of your staff and the satisfaction of your guests. It refers to the study of people’s efficiency in their working environment, and it takes into account factors like the arrangement of furniture, the lighting, the temperature, and the overall design of the workspace. An ergonomically sound workplace can improve the comfort and health of your employees, which in turn can lead to increased productivity and job satisfaction. It can also enhance the experience of your guests by providing them with a comfortable and functional space.

Verdict:

To summarize, it is abundantly evident that a great deal of effort is required if one is to maximize the benefits derived from the use of a commercial area. When planning a commercial renovation or construction project, it’s straightforward to become intimidated by the sheer number of details that must be considered. 

For this reason, it is a good idea to engage a general contractor that completes work of this kind on a daily basis. Emerald Builders not only realizes your idea to the finest of details, but aalso collaborates with professionals in the industry from the earliest phases of planning to provide the strongest and most cost-effective conceptual models possible.